Generic Job Title: Corporate Administrator
Role Family: Legal, Risk & Compliance
Report to: Legal Manager, Risk & Compliance Manager
Work Policy: Hybrid
Role Purpose:
The incumbent will support Kiron Interactive’s Legal and Compliance Departments in various capacities, including maintenance of licenses, assisting with contract administration and maintenance. Collaborate with internal stakeholders to ensure compliance with Kiron’s legal requirements.
Behavioural Competencies
- Communication
- Honesty & Integrity
- Proactive
- Critical Reasoning
- Attention to Detail
- Agile
- Analytical Thinking
- Process Driven
- Resilience
Minimum Qualifications
- Matric.
- Paralegal Certificate from an accredited institution.
- Legal degree or similar would be advantageous.
Minimum Experience
- 8+ years legal administration.
General Duties & Responsibilities:
- Supporting the Legal and the Compliance Departments in a fast-paced business organisation by managing multiple time-sensitive projects simultaneously.
- Managing production of documents (produced in-house and externally), co-ordinating changes made including taking responsibility for the consistency of those documents (e.g., formatting, numbering, etc).
- Completing higher-level initial KYC checks on Customer documents.
- Ensuring documents are filed on ContractZen with correct file and matter details so that they can be located easily.
- Assisting with follow-ups both internally and externally.
- Preparing the first draft of documentation where appropriate.
- Proactive advance monitoring of contract end and renewal dates, and license renewal and expiration dates.
- Proactively ensuring that the language transcription services is utilised effectively.
- Taking meeting minutes and preparing of internal meeting agendas for the Legal Department.
- Company secretarial duties.
Engage with stakeholders – Outputs
- Ability to work in as part of the greater organisational team but also work independently, as well as work with clients.
- Maintain and manage positive relationships with internal and external stakeholders.
- Effectively communicate at all management levels with clients/ stakeholders.
- Make recommendations to improve client service and fair treatment of clients within area of responsibility.
- Liaising with Business Operations to resolve problems on behalf of the Legal and the Compliance Departments and taking ownership of the issue, following up where appropriate.
Self-management and teamwork – Outputs
- Develop and maintain productive and collaborative working relationships with peers and stakeholders.
- Positively influence and participate in change initiatives.
- Continuously develop own expertise in terms of professional, industry and legislation knowledge.
- Take ownership for driving career development.
Agility | Clarity | Collaboration | Creativity & Innovation | Customer Centricity | Lead with Integrity | Relationship Focused